**Please note that the following agenda is a draft
Day 1: 8 May 2017
Overall Aims:
- To facilitate working in partnership
- To use creativity techniques to facilitate divergent thinking in relation to initiatives
- To facilitate team working on initiatives
- To enhance knowledge of students as partners
| Time | Session | Location | Session Lead | Outcomes |
| 08:15-09:00 | Registration. Coffee available |
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| 09:00-09.15 | Introductions | Atrium | Mick & Beth | Participants get to know one another. Teams welcomed. Teams introduced to CI supporters. Teams have brief reminder of CI ground rules and approach. |
| 09.15-10.05 | Working together as partners | Atrium | Kris, Rafaella & Sabrina | Delegates will be familiar with principles of working in partnership. |
| 10.05-10.15 | Intro to Rich Picture | Atrium | Peter & Sabrina | Delegates will develop an understanding of the rich picture task |
| 10.15-10:35 | Refreshment break | |||
| 10.35-12.00 | Team Time – Development of rich picture (max 45 min); Check in / introduction to supporters; Discuss project | Atrium | Peter & Sabrina | Rich Picture of project. |
| 12:00-13:00 | Lunch | |||
| 13:00-13:45 | Sharing Your Rich Picture (Receive feedback from other participants as well as identifying common themes) | Atrium | Rafaella & Cherie | Teams have shared understanding of what they are doing. Teams working together more cohesively. Feedback gained from other teams |
| 13:45-15:35 | Refreshments and team time (teams take refreshment break as suits them) | Atrium | Team leaders/ Supporters |
Initiative developed further |
| 15:35-15:50 | Closing & Reflective prompts | Atrium | Beth | Participants reflect on progress, understanding, plans for next days |
| 16:00-17:00 | Networking Event: Poster Presentations and Launch of the International Journal for Students as Partners | Atrium | Learn about a new SaP journal, and about SaP initiatives from participants. Network with others. |
Dinner on your own.
Day 2: 9 May 2017
Overall Aims:
- To complete divergent thinking and introduce convergent thinking in relation to change initiatives
- To enable the development of generative solutions to individual team challenges
- To explore evaluation of projects
- To facilitate team working on initiatives
- To enhance knowledge of students as partners
| Time | Session | Location | Session Lead | Outcomes |
| 09:00-10:05 | Thinking Creatively about Change | Atrium | Mick | Teams develop out-of-the-box answers that can strengthen their project and increase the chance of success. |
| 10:05-10.25 | Refreshments | |||
| 10:25-11:05 | Some helpful tools | Atrium | Kris & Cherie | Teams acquire skills in using organisational development tools such as stakeholder analysis; scenario planning; dissemination planning etc. |
| 11:05-12:00 | Team working | Atrium | Team leaders/ Supporters |
Teams make progress with their project. Supporters visit teams as appropriate. |
| 12:00-13:00 | Lunch | |||
| 13:00–14:35 | Team working continued. (Take refreshments as needed) | Atrium | Team leaders/ Supporters |
Teams make progress with their project. Supporters visit teams as appropriate. Each team comes up with a question they would like help with to hand to Mick at lunch. |
| 14.35-15.35 | Panel discussion | Atrium | Mick chairs a panel consisting of the other supporters | Teams get solutions to their difficult questions; networking. |
| 15.35-15:50 | Closing & Reflective prompts | Atrium | Beth | Participants reflect on progress, understanding, plans for next days |
| 16:00-16:45 | Optional focus groups | |||
| 18.00 | Optional Reception |
Day 3: 10 May
Overall Aims:
- To complete divergent thinking and introduce convergent thinking in relation to change initiatives
- To inculcate a number of key organisation development skills
- To prepare for return to institution, engaging others and disseminating practices
- To facilitate team working on initiatives
- To enhance knowledge of students as partners
| Time | Session | Location | Session Lead | Outcomes |
| 9:00-9:40 | Using a developmental evaluation framework | Atrium | Cherie & Rafaella | Teams make a start on their evaluation planning |
| 9:40-12:00 | Team working, including supporters by invitation. Integrate with taking refreshments | Atrium | Team leaders/Supporters
|
Teams make progress with their projects. Supporters/consultants visit teams as appropriate |
| 12:00-12:45 | Lunch | |||
| 12:45-14:00 | Liquid Cafe | Atrium | Mick and SI Team | Using expertise in the room to address key questions facing individuals and institutions developing students as partner initiatives |
| 14:00- 15:15 | Team working, including supporters by invitation. Integrate with taking refreshments. | Atrium | Team leaders/Supporters. | Teams make progress with their projects. Supporters/consultants visit teams as appropriate |
| 15:15- 16:15 | Engaging others at your institution and making the project & partnerships sustainable | Atrium | Peter & Sabrina | Plan how to engage others, disseminate project outcomes and embed the initiative |
| 16:15-16:30 | Closing & Reflective Prompts | Atrium | Mick | Participants reflect on progress, understanding, plans for next day |
| 16:35-17:20 | Optional focus groups |
Dinner on your own.
Day 4: 11 May
Overall Aims:
- To identify future actions
- To facilitate team working on initiatives
- To enhance knowledge of students as partners
| Time | Session | Location | Session Lead | Outcomes |
| 9:00-9:20 | Next steps and action planning | Atrium | Kris & Sabrina | Teams begin to consider action plans. |
| 9:20-11:15 | Team working, including supporters by invitation. Integrate with taking refreshments | Atrium | Team leaders/Supporters
|
Teams make progress with their projects, including developing their action plans. Supporters/consultants visit teams as appropriate |
| 11:15-12:00 | Conclusion & Evaluation (including reflective prompts) | Atrium | All | Participants will reflect on their experience of the CI, and revisit the partnership values discussed on Day 1 |
| 12:00-13:00 | Lunch & closing |
